This page provides general information for businesses and vendors interested in doing business with the City of Jackson. Vendor information is intended to help businesses understand registration requirements, procurement processes, and payment procedures when working with the City.
This page provides general information for businesses and vendors interested in doing business with the City of Jackson. Vendor information is intended to help businesses understand registration requirements, procurement processes, and payment procedures when working with the City.
A City vendor is a business or individual that provides goods or services to the City of Jackson under a purchase order, contract, or agreement.
Vendors must complete the City’s vendor registration process before conducting business with the City. Registration requirements may include submitting business information, tax documentation, and compliance certifications.
Yes. Vendors are typically required to be registered with the City before being awarded a contract or purchase order. Some solicitations may require registration prior to bid submission.
Bid opportunities, Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other solicitations are posted through the City’s procurement or purchasing channels. Vendors should monitor these listings regularly for updates.
Some procurement programs may include participation goals or requirements related to local, minority-owned, women-owned, or small businesses, depending on the funding source and applicable regulations. Specific requirements are identified within each solicitation.
Required documentation may include:
Business registration information
W-9 form
Proof of insurance
Business license (if applicable)
Compliance certifications
Additional documentation as specified in the solicitation
Vendors are selected based on the criteria outlined in each solicitation, which may include price, qualifications, experience, responsiveness, and compliance with requirements. Selection processes vary by procurement type.
Approved purchases are issued through official City purchase orders or contracts. Vendors should not begin work or deliver goods without proper authorization.
Vendor payments are processed in accordance with City payment policies and contract terms. Payment timelines may vary based on invoice accuracy, approval processes, and funding source requirements.
Invoices must be submitted according to the instructions provided in the purchase order or contract. Invoices should reference the correct purchase order number and include required supporting documentation.
Vendors should contact the City’s Purchasing or Procurement Office for questions related to registration, solicitations, contracts, or payment processes.
